Easy Paystub Generator – Free Online Pay Stub Calculator
Create professional pay stubs online instantly—no accounting skills needed. Automatically calculates federal & state taxes with updated 2026 tax brackets, supports multiple pay frequencies, and lets freelancers, employees, and small businesses generate accurate payroll documents in minutes
How It Works
Follow these simple steps to create your pay stub:
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Enter your payroll details, including:
Payment Frequency: Select how frequently you get paid, such as weekly, bi-weekly, monthly, semi-monthly, or annually.
Select your state: Choose the state you work in to apply tax deductions.
Marital Status: Indicate your marital status for tax calculation purposes.
Dependents: If applicable, specify the number of dependents.
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Enter your personal and company details:
Employee Name: Fill in your name.
Company Name: Enter the name of your company.
Employee Address: Provide your address.
Company Address: Enter the address of your company.
- Pay Period and Pay Date: Select your pay date. The pay period will set automatically based on the selected pay frequency, but you can adjust it if needed.
- Social Security Number (SSN): If you don't want to enter your SSN, simply write "No SSN Needed" in the SSN field. This step is optional.
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Enter your hours and pay rate: Provide your total work hours and hourly pay rate.
Auto-calculator: Our auto-calculator will compute your gross income, deductions, and net income automatically.
- View and Edit Pay Stub: Click the "Show Pay Stub Calculator" button to see all calculated details. If you still need to edit the auto-calculated data, you can do so by turning off the auto-calculator option at the top of the page.
Paid Member Benefits
As a paid member, you can access 20 unique pay stub templates for each pay stub you create. Choose from a variety of professional templates that suit your needs.
Upgrade to a paid plan to unlock these exclusive templates and enjoy additional benefits.
Paid members can also upload their company logo to the paystub.
Upgrade to Paid PlanWhat Makes Our Paystub Calculator Stand Out in 2026?
- Automatically calculate federal and state taxes using the updated 2026 tax brackets, based on last year's projections.
- Create pay stubs for any pay frequency — weekly, biweekly, or monthly.
- Download in PDF or print directly from this website.
Who Benefits Most from Using Our Free Paystub Generator?
- Freelancers & Gig Workers: Keep your income documented for taxes or client records.
- Employees: Quickly replace lost or missing pay stubs without hassle.
- Small Business Owners: Generate professional pay stubs for your team without complex payroll software.
- Side Hustlers: Track earnings from side jobs and gigs easily.
Using a free paystub generator with calculator is a smart way to stay organized and prepared for tax season, loan applications, or rental agreements. At PaystubsOnline.net, we’ve updated our tool for 2026 to ensure you get the most reliable, easy-to-use pay stubs online.
Why Use Our Pay Stub Generator?
- Free and Easy: No hidden fees or complicated procedures.
- Instant Download: Generate your pay stub in seconds and download it immediately.
- Professional Design: Create pay stubs that look official and meet your needs for income verification.
What Our Users Are Saying
"This pay stub generator made it so easy to create my pay stubs for tax purposes. It’s free calculator and super fast!" - Lawrence M. Mora, Freelance Web Developer
"As a small business owner, I rely on accurate pay stubs for my employees. This tool has been a lifesaver!" - Christian T. Bissett, Owner of small business
Frequently Asked Questions
How do I generate a pay stub?
Enter your payroll details in the provided fields and click 'Generate Pay Stub' to create your pay stub.
Is this pay stub generator free?
Yes, our pay stub generator is completely free for everyone to use.
Can I generate fake pay stubs for educational purposes?
Yes, you can use our pay stub generator to create fake pay stubs for educational purposes, movie or television production, role-playing exercises, fictional scenarios, and training demonstrations. These pay stubs can also be used in mock financial situations or for prototyping business documents.
However, please ensure that these pay stubs are not used for any fraudulent activity or illegal purposes. Misuse of pay stubs for identity theft, fraudulent financial claims, or misleading others is strictly prohibited and can result in serious legal consequences.
Examples of acceptable uses for fake pay stubs include:
- Educational Purposes: For teaching students or training employees about payroll systems.
- Movie & TV Productions: As props or scripts in films, shows, or commercials.
- Role-Playing: Simulating real-world scenarios for practice or team-building exercises.
- Fictional Scenarios: For personal projects, role-playing games, or creative writing.
Remember, always use pay stubs responsibly and ethically!
How Our Automatic Pay Stub Generator Calculates Your Pay Stub Instantly
Pay Stub Calculation Formula
Gross Pay = Hours Worked × Pay Rate
Net Pay = Gross Pay − (Federal Tax + State Tax + FICA + Other Deductions)
Example Calculation:
Example for Hourly Employee:
- Hours Worked: 40 hours
- Pay Rate: $20/hour
- Gross Pay: 40 × $20 = $800
- Federal Tax (12%): $800 × 0.12 = $96
- State Tax (6.85% for New York): $800 × 0.0685 = $54.80
- FICA (Social Security 6.2% + Medicare 1.45%): $800 × 0.0765 = $61.20
- Net Pay: $800 − ($96 + $54.80 + $61.20) = $588
State-Specific Tax Deductions Breakdown
Each state has unique tax rates and deductions. To calculate state-specific taxes, choose the state in which you work, and apply that state’s tax rate to your gross pay.
Steps to calculate State-Specific Taxes:
- Select your state from the dropdown menu.
- Use the tax rate for your specific state (found via official tax sources).
- Multiply your gross pay by the state's tax rate to calculate the amount for state tax deductions.
Example: New York State Tax Calculation
If you’re based in New York, which has a state income tax rate of 6.85%, the calculation for your state tax deduction would look like this:
- Gross Pay: $800
- State Tax Rate for New York: 6.85% (or 0.0685)
- State Tax Deduction: $800 × 0.0685 = $54.80
State Tax Resources:
Visit these official government websites for state-specific tax rates and information:
Year-To-Date (YTD) Calculation
Year-to-date (YTD) calculations are used to track the total amount of taxes, earnings, and other deductions accumulated from the beginning of the year up to the current pay period. YTD calculations are essential for ensuring that all withholding, deductions, and earnings are accurate over time.
YTD Formula Breakdown:
YTD Gross Earnings: Sum of all gross earnings since the start of the year (before taxes and deductions).
YTD Deductions: Sum of all deductions (federal tax, state tax, FICA, etc.) since the start of the year.
YTD Net Pay: Sum of all net pay (after deductions) since the start of the year.
Example YTD Calculation:
- YTD Gross Earnings: $20,000 (earned so far this year)
- YTD Deductions (Federal, State, FICA): $5,000
- YTD Net Pay: $15,000
Current Pay Period Calculation: For each new pay period, you simply add the current pay stub's values to the existing YTD totals. For example, if the current pay stub shows $800 in gross earnings, your new YTD Gross Earnings would be:
New YTD Gross Earnings = $20,000 + $800 = $20,800
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